Download our GDPR policy in a word document.
Law Offices UK Ltd T/A Wilsons Solicitors understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.lawoffice.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
1. Definitions and Interpretation In this Policy, the following terms shall have the following meanings:
“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
“We/Us/Our” means Law Offices Uk Ltd T/A Wilsons Solicitors , a limited company registered in England under company number 07725859, whose registered address is Wilsons Solicitors, 52 Town Street, Farsley, Leeds, LS28 4QE, and whose main trading address is Wilsons Solicitors, 7-9 Austhorpe View, Whitkirk, Leeds, LS15 8NN.
2. Information About Us
1.1 Our Site is owned and operated by Law Offices Uk Ltd T/A Wilsons Solicitors , a limited company registered in England under company number 07725859, whose registered address is Wilsons Solicitors, 52 Town Street, Farsley, Leeds, LS28 4QE and whose main trading address is Wilsons Solicitors, 7-9 Austhorpe View, Whitkirk, Leeds, LS15 8NN.
1.2 Our VAT number is GB117435819 1.3 We are not obliged to appoint A data Protection Officer, but We can be contacted by email at www.lawoffice.co.uk, by telephone on 01274 597600, or by post at Wilsons Solicitors, 29 Westgate, Baildon, Bradford, BD17 5EH. 1.4 We are regulated by Solicitors Regulation Authority ( SRA ) 1.5 We are a member of The Legal Ombudsman
4. Your Rights 1.1 As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
1.a.1 The right to be informed about Our collection and use of personal data;
1.a.2 The right of access to the personal data We hold about you (see section 12);
1.a.3 The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 13);
1.a.4 The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 13);
1.a.5 The right to restrict (i.e. prevent) the processing of your personal data;
1.a.6 The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
1.a.7 The right to object to Us using your personal data for particular purposes; and
1.a.8 Rights with respect to automated decision making and profiling.
1.2 If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 13 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
1.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
5. What Data Do We Collect? Depending upon your use of Our Site, We may collect some or all of the following personal (and non-personal) data:
1.2 date of birth;
1.4 email address
1.5 phone number
1.1 demographic information such as address and post code
1.1 IP address;
6. How Do We Use Your Data? 1.1 All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the Data Protection Act 1998 and GDPR at all times. For more details on security see section 7, below.
1.2 Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:
2.a.1 Supplying Our products and/or services to you (please note that We require your personal data in order to enter into a contract with you);
2.a.2 Personalising and tailoring Our products and/or services for you;
2.a.3 Replying to emails from you;
2.a.4 Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by requesting to do so);
1.1 We will not send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the Data Protection Act 1998 and GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
1.2 You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.
1.3 We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
3.a.1 The law Society stipulates that We must keep all records, including personal data, from a case for a minimum of six years upon completion. There are cases where files, including personal data may be kept for longer periods of time.
7. How and Where Do We Store Your Data? 1.1 We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
1.2 Your data will only be stored in the UK.
1.1 Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
8. Do We Share Your Data? 1.1 In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.
1.2 In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes.
10. How Can You Control Your Data? 1.1 In addition to your rights under the GDPR, set out in section 4, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes.
1.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
11. Your Right to Withhold Information You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
12. How Can You Access Your Data? If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made verbally or in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.